AI Employee · Moves Growth
Every lead answered in a minute. Every estimate followed up until it closes.
AI Sales Follow-Up is an AI sales agent that replies to every new lead within a minute, qualifies them, books the appointment, and keeps following up by text and email until they buy or say no. Hexona also points it at your old leads and estimates, so revenue you already paid for comes back.
- AI: Hi Mark, thanks for asking about a new roof. Is it the whole roof, or a repair after the storm?
- Caller: Whole roof probably. It’s 20 years old and leaking in two spots.
- AI: Got it. We can do a free inspection Thursday at 10 or Friday at 2. Which works better?
- Caller: Friday at 2.
Inspection booked: Fri 2:00 PM · Rep notified
Sound familiar?
The business that replies first usually wins the job. But your team is busy doing the work, so new leads wait hours for a reply and quotes go out with nobody chasing them. Meanwhile there are years of old enquiries sitting in your CRM that nobody has called since.
- New leads wait hours, or days, for a first reply
- Quotes go out and nobody follows up
- Years of old leads sit in the CRM, untouched
- Your best salespeople spend their day on people who were never going to buy
What it does
What the AI Sales Follow-Up handles, around the clock.
Replies in under a minute
Every web form, ad lead and missed call gets a personal reply within seconds, day or night.
Qualifies the lead
It asks your questions, such as job type, location, budget and timeline, and only passes real buyers to your team.
Books the appointment
It offers real times from your calendar and books the site visit, estimate or sales call.
Follows up every estimate
Quotes get polite, persistent follow-up by text and email until the customer signs or says no.
Reactivates old leads
It works through past enquiries and lost estimates, and books the ones who are ready now.
Hands warm buyers to a person
When a lead is ready to talk money, your closer gets them with the full conversation attached.
Proof
What it changed for clients.
How we set it up
Built for you. Run by us.
You don't learn any software. We build it around how your business already works, then keep improving it.
- 1
Map your sales process
We look at where leads come from, what you ask them, and what a qualified lead looks like for you.
- 2
Write and connect
We write the messages in your voice and connect your lead sources, calendar and CRM.
- 3
Test, then go live
We run test leads through every path, then switch it on for new leads and your old database.
- 4
Run and report
We read the conversations, tune the messages, and report replies, bookings and closed revenue every month.
Compare
AI Sales Follow-Up compared with the alternatives.
| Feature | Hexona AI Sales Follow-Up | Hiring another sales rep | CRM email sequences |
|---|---|---|---|
| Replies to new leads in under a minute | Every lead, 24/7 | During working hours | Generic auto-reply |
| Holds a real two-way conversation | Yes | Yes | No |
| Works your old leads and estimates | Yes, all of them | When there is time | Only if someone builds it |
| Books into your calendar | Yes | Yes | Sends a link |
| Who sets it up and improves it | We do | You train them | You do |
What is an AI SDR or AI appointment setter?
It is software that does the first part of the sales job: replying to new leads, asking qualifying questions, following up and booking appointments. A person still closes. The AI makes sure every lead gets a fast reply and nobody falls through the cracks.
Why does speed to lead matter so much?
A lead is most interested in the minutes after they ask. If you reply hours later, they have often already called someone else. Replying within a minute, every time, is one of the cheapest ways to win more of the leads you already pay for.
Can it follow up on our old leads and lost estimates?
Yes, and it is often where the fastest money is. One solar company had more than 4,000 old leads nobody had contacted. The reactivation campaign booked 38 appointments in under three weeks and produced $24,500 in net profit, with no manual outreach from the sales team.
Will it sound like a robot or annoy my customers?
We write every message in your voice, keep it short and personal, and stop as soon as someone says no or asks a person to call. You approve the messages before anything goes live.
Does it replace my sales team?
No. It takes the chasing and filtering off them, so they spend their time on people who are ready to buy. Most teams handle far more leads without adding headcount.
How does better follow-up increase what my business is worth?
A buyer values a business on its earnings and how dependable they are. Turning more of your existing leads into jobs raises earnings without raising marketing spend, and a sales process that runs on a system, not on one great salesperson, makes those earnings more dependable.
AI Sales Follow-Up for your industry
- Construction and contractors
- Plumbing, HVAC and home services
- Med spas and clinics
- Property management
- Automotive