AI Employee · Moves Cash flow
Get paid faster, without the awkward phone calls.
AI Collections follows up every invoice and deposit automatically: friendly reminders before the due date, polite chasers after it, a payment link in every message, and escalation to a person when an account is seriously overdue. Hexona connects it to your invoicing software and runs it for you.
- AI: Hi Jen, a quick reminder that invoice #4410 for $1,250 was due on Monday. You can pay here in a minute: [link]
- Caller: Sorry! Can I split it into two payments?
- AI: Of course. I can set up $625 today and $625 on the 15th. Want me to send that plan?
- Caller: Yes please.
Payment plan sent · First $625 paid · Books updated
Sound familiar?
Most late payments are not bad customers. They are busy customers who forgot, and an office too busy to remind them. Chasing money is uncomfortable, so it gets put off, and the cash you have already earned sits in other people’s bank accounts.
- Invoices go out days or weeks after the job
- Nobody has time to chase overdue payments
- Deposits are not collected before work starts
- You find out cash is tight when payroll is due
What it does
What the AI Collections handles, around the clock.
Sends invoices on time
Invoices go out the moment a job is complete, not when someone gets to the paperwork.
Reminds before the due date
A friendly heads-up with a payment link, so paying on time is the easy option.
Chases politely after it
A sequence of firm, courteous follow-ups by text and email, in your tone.
Collects deposits
Deposits are requested and confirmed before work is booked, so you are not funding the job.
Offers payment plans
Within limits you set, it can offer a split payment instead of letting an invoice go cold.
Escalates when needed
Seriously overdue accounts go to a person with the full history, so you only make the calls that matter.
How we set it up
Built for you. Run by us.
You don't learn any software. We build it around how your business already works, then keep improving it.
- 1
Review your receivables
We look at how you invoice today, how long customers take to pay, and where money gets stuck.
- 2
Set your rules
You decide the tone, timing, deposit amounts, payment plan limits and when a person steps in.
- 3
Connect your invoicing
We connect it to your accounting or invoicing software and payment links.
- 4
Run and report
We track days to get paid and overdue balances, and report the cash it brought in each month.
Will automated payment reminders upset my customers?
Not when they are written well. Most customers appreciate a friendly reminder with a link to pay. You approve the tone and timing, and anyone who replies with a question or a problem is handed to a person.
Does it work with QuickBooks or Xero?
We connect to the accounting and invoicing software you already use wherever it allows it, so reminders stop the moment an invoice is marked paid.
Can it collect deposits before a job is booked?
Yes. It can request a deposit as part of booking and only confirm the appointment once it is paid, using rules you set for each type of job.
Is this a debt collection agency?
No. It is your own polite, consistent follow-up on your own invoices, sent in your business’s name. Accounts that need formal collection are flagged to you to decide what to do.
How does faster collection increase what my business is worth?
Buyers look closely at cash flow and working capital. A business that gets paid quickly and predictably needs less cash tied up to run, which makes it less risky to buy and easier to finance.
AI Collections for your industry
- Construction and contractors
- Plumbing, HVAC and home services
- Property management
- Automotive
- Med spas and clinics